EMS offer a full Managed Print Solution, essentially the new device/s with no capital outlay, toner and maintenance included.  All of our devices print, copy and scan.  EMS Managed Print includes everything your need:

• Reliable user friendly state of the art devices
• Data security solutions to keep your documents secure and confidential
• Colour printing and copying at affordable pricing
• Top quality service

EMS Managed Print is supported by PaperCut, software capable of integrating across all major operating systems and providing easy to navigate reporting and customisation functions.  PaperCut is a full-scale system that allows control and optimisation of your devices to deliver real benefits to your organisation in terms of cutting costs and eliminating waste.

EMS Intelligent Billing System – Low Cost High Quality Colour –  Intelligent Billing systems also means that colour printing won’t cost you a fortune.  This intuitive system automatically calculates the amount of colour coverage used per page and only charges you for what you have actually used.  This means we can pass on huge savings for colour printing.

Secure Printing – With GDPR fast approaching, the UTAX Data Security Kit from EMS ensures the protection of your confidential information, right at the system level:

• It overwrites and encrypts copying, scanning and printing data, even before they are saved to the hard drive.
• In addition the memory area for the output data is automatically deleted so that the data cannot be restored.

Today’s printers and MFP’s have progressed from the basic devices previously used.  Most are now networked assets, similar to a PC, contain a screen, a keyboard, and a hard drive, which can store sensitive information.  Networked printers and MFP’s are often not considered when it comes to security measures.  However, these devices store and process data, and as intelligent devices have the same security vulnerabilities as any other networked device. With increased cybercriminal activity, networked office printers and MFP’s are now a focus in the battle against corporate information theft and malicious attack. Printers if not properly safeguarded have certain vulnerabilities that if exploited, can allow attackers to breach a business network.

UTAX Multifunctional Colour Systems from EMS: Take a look at the UTAX 2506ci/3206ci :

Unbelievable flexibility: You can process up to 7,150 sheets from six paper feeds* for various media. Paper formats from A6R to SRA3, paper weights from 52 to 300 g/m2 and even tab sheets are readily fed from the paper cassettes. Papers of up to 256 g/m2 can also be processed in duplex printing and used as cover sheets, for example. The innovative soft close feature of our paper cassettes guarantees that paper can be added with minimal sound. Do you need different finishing options? We can offer you these! Everything is possible: from the space-saving internal finisher with 50-sheet stapling to a brochure finisher that also creates tri-folding for letters in addition to with up to 64 A4 or A5 pages. In addition, all finishers can be equipped with a punch unit.

Simplest operation: The menus of the large 9-inch colour touch display (picture diagonal: 22.86 cm) are intuitive to use. You can access the home menu at all times via the home button plus you can adapt this menu to suit your personal needs. The HyPAS interface allows you to easily integrate software solutions* to optimise your specific processes. The systems also feature an NFC interface for direct printing from an Android smartphone or tablet*. Now there‘s nothing more standing in the way of mobility. Professional printing: The 1,200 dpi resolution, newly developed toner, printing in SRA3 format and the option to process different paper thicknesses allow you to create highly professional documents in brilliant colour quality. The versatile printer driver and the optional Fiery® Controller available for the 3206ci system also offer various options for optimising colour reproduction.

Maximum security: The ‘Private Printing’ function ensures that print jobs can only be started directly on the system by authorised persons. This means that confidential documents actually remain confidential. The optional ‘Data Security Kit’ allows you to increase security even further. Data on your hard disk is encrypted and securely deleted when it is no longer needed.

EMS will be exhibiting at the ACCS Convention 2018 from Wednesday 7th until Friday 9th March at the Galmont Hotel and Spa, Lough Atalia Road, Galway.  The Association of Community and Comprehensive Schools (ACCS) is the national representative Association for 95 Community and Comprehensive Post-Primary Schools nationwide.

This years conference theme, “Making a Difference”, promises to make this an interesting and informative event.  The Minister for Education and Skills, Mr. Richard Bruton T.D. will be attending the ACCS Conference on Friday the 9th March.

Always a great conference EMS will be on hand to help schools and colleges prepare for new data regulations coming into force on 25th May 2018.  We are offering affordable, easy to use software solutions to help make sensitive staff and pupil data secure and compliant.

GDPR Aware?
The date for General Data Protection Regulation (GDPR) is fast approaching, 25th May 2018. GDPR will affect any organisation that stores personal data, this is defined as anything from a name, photo, bank details, email address. To assist organisations prepare and address upcoming GDPR compliance requirements, organisations may need to employ one or more different encryption methods within both on-premise and cloud environments. EMS is offering document management and data security solutions to minimise potential regulation breaches in the areas of printer security and data management.

Is your printer vulnerable?
Office printers and MFPs used in today’s organisations have progressed from the basic devices previously used.  Most are now networked assets, similar to a PC, contain a screen, a keyboard, and a hard drive, which can store sensitive information.

Networked printers and MFP’s are often not considered when it comes to  security measures.  However, these devices store and process data, and as intelligent devices have the same security vulnerabilities as any other networked device. With increased cybercriminal activity, networked office printers and MFP’s are now a focus in the battle against corporate information theft and malicious attack. Printers, if not properly safeguarded have certain vulnerabilities that if exploited, can allow attackers to breach a business’ network.

The UTAX Data Security Kit from EMS ensures the protection of your confidential information, right at the system level:

• it overwrites and encrypts copying, scanning and printing data, even before they are saved to the hard drive.
• In addition, the memory area for the output data is automatically deleted so that the data cannot be restored.

How can I protect my sensitive data and become more compliant?

For the majority of organisations, implementing a document management solution is likely to be  one of the most straightforward and cost effective ways to  protect your documents.  GDPR  requirements are not overly complex, the main points to remember are that any personal data stored will need to be accurate, quickly and easily accessed and kept up to date.

An automated approach to storing documents will move towards replacing outdated filing systems and alleviate incidents of “missing” sensitive documents. By integrating a document management system  for scanning documents, you can transfer paper-based documents and to an electronic file quickly, easily and securely.

EMS in partnership with Filestream offer OfficioDM Pro, document management software that encrypts documents making your data more compliant.  The software can run on the client server or can be hosted in the Cloud.  The software is roles based, meaning that you can give access to the people who only need to see it.

For more information or a chat with one of our Consultants – contact LoCall 1890 770 770 or email sales@emscopiers.ie

EMS are at stands J1/J2 at this year’s IPPN Education Conference, Citywest Hotel, Dublin.  Always an enjoyable and extremely well organised event in a fantastic venue and a chance to catch up with old friends and acquaintances and of course make new ones.

Drop by and meet our team, enjoy some of our excellent coffee, or enjoy a glass of wine with us.

Come along and see our 3D printer in action, and don’t forget to enter our FREE draw and be in with a chance of winning one of 3 OfficioDM Virtual Cabinets contracts to secure your student and staff data.

Paul Day, Filestream is on the stand and will be happy to demo OfficioDM Pro, document management software offered by EMS to help schools, colleges and businesses become more data compliant in light of imminent GDPR regulations that will be enforced on the 25th May 2018.

If you are not attending the conference and would like to receive more information about OfficioDM Pro or have a chat with the team, Contact Us on LoCall: 1890 770 770 or email sales@emscopiers.ie

The looming general data protection regulation has implications for all organisations. EMS Copiers has formed a partnership with with Filestream and now offer document encryption software to help your data more compliant . To find out more, take a look at our recent article in the Sunday Business Post https://www.flipsnack.com/SBPost/ict-in-schools-2018.html

emscopiers.ie/contact-us – LoCall 1890 770 770

The Managed Print Solutions team at EMS have worked with the Education sector for many years.  This Case Study explains how our experienced Managed Print team worked with The Divine Word National School to implement a cost effective, secure and efficient system.

The Divine Word National School serves the parish of Marley Grange, Dublin and its surrounding areas. It is a mainstream, co-educational school catering for pupils aged 4-12.

Background Information

The school had a mix of several different types of equipment on site.  Managing the toners, consumables and servicing for aging equipment had become time consuming.

The Challenge

Divine Word National School required a tailored solution that would cover  new low cost equipment for the school.  They wanted to be able to manage the cost in a clear accountable monthly cost, to cover all toner requirements, all consumables required, plus onsite service and maintenance for any mechanical issues that could arise. In addition they wanted to be able to give each teacher an individual log in for printing and copying to help manage costs even further.

Pictured below: Paul Conroy, MPS Team, EMS Copiers with John Williams, Principal, Divine Word National School

The Solution

EMS Managed Print Services team implemented a solution for the school that included 4 Multi functional colour machines and 1 high volume mono Multi functional machine. Each piece of equipment had the potential to copy, print, scan and fax.  EMS also supplied the school with Aqrate software system, which allowed teachers to draw down their prints from any machines anywhere within the building, with their own unique code. In addition the software moved any potentially sensitive information away from the physical machine to the secured on-site server.

The Result

The school now has the most up to date equipment spread across its site. The solution provided one fixed quarterly cost to cover the hardware and a standard click for colour and mono prints that covered all toner usage, consumables and an on-site service contract to cover any other eventualities.

Contact our Managed Print Team on LoCall: 1890 770 770 – sales@emscopiers.ie – emscopiers/contact-us